Instructions for Serials Cataloging
A serial is defined as a publication in any medium issued under the same title in a succession of discrete parts, usually numbered (or dated) and appearing at regular or irregular intervals with no predetermined conclusion. In AACR2 2002, serials are classified as a type of continuing resource. The distinguishing features of a serial is that each item is issued under the same title and it is usually numbered in some fashion.
Serial publications include print periodicals, journals, and newspapers, electronic magazines and journals, annuals (reports, yearbooks, etc.), continuing directories, proceedings and transactions, and numbered monographic series cataloged separately. When serials split, merge, or are absorbed, a title change may occur.
A serial title is the name of the publication issued in successive parts, usually printed on the front cover and in the masthead of each issue or on the title page of a monographic serial. In electronic serials, the title appears on the welcome screen. Serial title is uniquely identified by the International Standard Serial Number (ISSN). Title changes are more frequent in serials than in other types of publications. In the ASM Library, periodicals are shelved alphabetically by title.
Importing Serial Bibliographic Records
New bibliographic records for serials are imported following the instructions for Importing A New Bibliographic Record (Copy Cataloging)
Search for serials under their ISSN, not the ISBN.
Adding Holding and Item Records for Currently Received Serials
Holding and item records for currently received serials are added through the Voyager Acquisition module.
Adding Holding and Item Records for Discontinued Serials
To add a holding and item record for a discontinued serial follow the instructions for Create Holding and Item Records Using Library of Congress Call Number.
If the Library does not hold a complete run of the serial, enter the following information in the 590 MARC field subfield $a of the bib record: Library holds incomplete series.
First and second indicators are blank.
590 || $a Library holds incomplete series.
Correct the 852 MARC field in the holding record.
In the Leader field of the holding record, verify that the following values are correct:
Record status = New
Type of record = Y, Serial item holdings
Encoding level = 3: Holdings level 3
In the 008 MARC field of the holding record, verify that the following values are correct:
Receipt Status = 5, Not currently received
Method of acquisition = u, Unknown
General Retention Policy = 8, Permanently retained
Completeness = either 2, Incomplete or 3, Scattered (if non consecutive issues but mostly complete)
Lending Policy = b, Will not lend
Reproducation Policy = a, Will reproduce
Language = eng, English (if the publication is in English, otherwise select the appropriate language from the choices
In the 852 MARC field, verify that the following values are correct:
First indicator = 0. Second indicator = blank.
The location in subfield $b is PERIODICAL
852 0| $b PERIODICAL
Compile all the holding information for the particular publication, i.e. volumes and/or numbers, [which is called enumeration], the year(s) and/or any seasonal information [which is called chronology] and enter either the range of holdings or the missing issues in the 863 MARC field, if there are less missing issues than holdings.
Add the new 863 MARC field to the holding record below the 852 MARC field.
First indicator = blank. Second indicator = blank
Be as consistent as possible in your patterns by following the examples below:
Enumeration data is recorded first; corresponding chronology follows immediately and is enclosed in parentheses. When a field is repeated, enumeration and chronology data are recorded from lowest enumeration data to highest, earliest data to latest.
863 || $a 1963 (Win), 1968 (Aug), 1968 (Oct), 1969 (Nov)
863 || $a v.1, no. 3 (Sum 1967)-v. 2, no. 3 (Mar-Apr 1968), v. 2, no. 5 (Jul-Aug 1968)
863 || $a Missing: V.1, no. 1- v.5, no. 4
After you have added all of your holding information, click on Save to DB to save the holding record.
View your results by searching for the serial title in the online catalog and looking at the holding information. Your holding information should be readily understood by any library user.
Adding Library of Congress Call Numbers for Serials
The following table shows the main Library of Congress Class numbers for serials in our collection range.
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