The University of Arizona
 

Processing Items for Library Circulation

Processing means getting items ready for shelving in the Library.  There are four processing steps:

  • Place a call number label on the item
  • Print the call number in the item
  • Stamp the item with ASM Library’s stamp
  • Place a security tattle tape in the item

All items coming to the processor should have already been added to the catalog and should have a bar code on their inside first page.  If there is no bar code in the item, give the item back to the Library Cataloger for re-processing. 

All items coming to the processor should have a sheet with call number labels that match the items yellow sticky note stuck on the front cover.  Make sure that the call number label and yellow sticky note numbers match exactly as the numbers can get confusing.

Place a call number label on the item

Verify that the call number labels from the sheet match the numbers on the yellow sticky note. 

If the spine is wide enough for the call numbers to be seen, then the call number labels go on the spine of the item. Place the label about ¼ inch to ½ inch up from the bottom. The white of the label can bend over the side of the spine, but the numbers have to be totally visible on the spine. 

If the spine in not wide enough for the call number, then put the label on the lower left corner of the front of the item. Place the label about ½ inch up from the bottom and ½ inch in from the spine.  Try not to hide information that may be on the cover. Leave room for a clear protective cover.

After you have put the label on the item, cover the label with clear protective tape.  If the label is on the spine, then use a full-size protective strip. If the label in on the front cover, cut the protective stripe in half and use only half. 

Print the call number in the item

After you have put the call number label on the item you need to print this number on the title page of the item. We do this in case the call number label falls off or the item ’s cover gets torn off or destroyed. 

Print the call number in the top left corner of the title page in neat lettering. The title page is not always the first page of the item. To find the title page, look for the page that contains the title, author, publisher, date, volume numbers, etc. It can be located 1-2 pages in the item.  After you have hand printed the call number, then remove the yellow sticky note.

Stamp the item with ASM Library’s stamp

Stamp the ASM Library’s identification stamp on the inside right hand page of the item, above, below, or as near as possible to the bar code.  Do not cover other information that may be on the page.

Stamp the book’s text block on the top and side of the item.

Place a security tattle tape in the item

Place a security tattle tape in the item.  If the item is a hard cover book, insert the smaller (single-sided) adhesive strip into and down the spine of the book using the metal guide.

If the book is soft covered, use the double stick security tape and put it in the book on pages that do not contain any pictures, maps, tables, etc., if possible.  Place the tape as close to the interior binding of the book as possible.  

If the book is a new book, shelve it in the New Book area.  If the book is old, shelve it in the Stacks.

Other Reminders

If a Dewey classified book is being re-classified with a LC call number, process the book as above except you do not need to add a security tattle tape to the book, as it is already striped.  Put the new call number label directly over the old Dewey call number, if possible.

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