Creating An Original Bibliographic Record

Input the earlier year of the publication if it has multiple years

Note: These dates will appear in the online catalog in the date field on the far right column in the list displays.

eng: English

If the document is in English leave the default “eng”.  If the document is in another language use the slider to find the appropriate language.

d: Other

First indicator = blank.  Second indicator = blank.

Enter a subfield $a and add ZP4.  This will be the only location code used in this field, as ZP4 is the location code for the Arizona State Museum (ASM).

There is no punctuation at the end of the field.

First indicator = blank.  Second indicator = blank.

In subfield $a, enter a maximum of three geographic area code(s) that will be also represented in the 651 MARC field(s) of the record.  These codes are established by Library of Congress and found at MARC Code List for Geographic Areas.

Assign a geographic area code if a subject heading assigned to the item in 650/651 MARC fields has a geographic term in any form or position.

The most commonly used geographic codes are:

n-us-az            for North America, United States, Arizona
n-us-nm           for North America, United States, New Mexico
n-us-ca            for North America, United States, California
n-us-co            for North America, United States, Colorado
n-us-ut             for North America, United States, Utah
n-us-tx             for North America, United States, Texas
n-usp    for areas in West (U.S.)
n-ust     for Southwest, New (Use for documents whose subject matter deals with that part of the US which roughly corresponds to the old Spanish province of New Mexico, including present Arizona, New Mexico, southern California, Utah, Nevada and California.)
n-usu     for Southwest, Old (Use for documents whose subject matter deals with the southwestern US before the cessions of land from Mexico following the Mexican War. It includes Louisiana, Texas, Arkansas, Tennessee, Kentucky and Missouri.)

Example: 

043 || $a  n-us-az

There is no punctuation at the end of the field.

First indicator = blank.  Second indicator = blank.

This field will contain a string of locations for those departments that hold this item in their collections.  For OCLC imported records our location code, ZP4, should be at the end of the string.

For non-imported records, in subfield $a, add a space and the local location holding code for the ASM location(s) holding the items.  ZP4A is for Library Stacks, ZP4H (for Archives), ZP4I (for Repository Collections), ZP4J (for AZSITE Records Office.) Separate location codes with a comma and space.  You may enter multiple codes in a single subfield separated by commas or in separate subfields without commas.

Examples: 

049 || $a ZP4A, ZP4H, ZP4I
049 || $a ZP4A

There is no punctuation at the end of the field.

First indicator = blank.  Second indicator = blank.

This field will only be used by the Library as it is where the Library of Congress call number is indicated.  If you are using a locally-assigned call number, use the 099 MARC field. 

In subfield $a enter the LC class number that is assigned to the book.  Enter the cutter number and year in subfield $b.

There is no punctuation at the end of the field.

Example:

090 || $a E78.S7 $b W54 2006

First indicator = blank.  Second indicator = 9.

In subfield $a supply the locally-assigned call number.  If there is a call number already in the field, add another subfield $a and then the additional call number. There is only one space between the end of the existing call number and the new subfield.

Examples:

099 |9 $a ASM ACC 2003-515
099 |9 $a ASM SFO AZPROJ 1997-135 $a ASM ACC 2003-009
099 |9 $a ASM SFO AZ DD:8:33 (ASM)

There is no punctuation at the end of the field.

First indicator:  0 = forename; 1 = surname; 3 = family name.  Most of the time this value will be “1” as most names will be entered as surnames (last name, first name).

Second indicator = blank.

In subfield $a enter the primary author’s/creator’s last name, first name, (and middle initial, if applicable).

Enter only one 100 MARC field in the record and only one name in the field.  This should be the main/principal author/creator of the work. This individual will also be the first author named in the 245 MARC field, subfield $c, Statement of Responsibility area.

Enter only one main author, usually this is the first person listed on the title page or cover, but this may not always be the case. The main author should be the one chiefly responsible for the work and/or prominently displayed. If there is no indication of prominent author, then always use the first name listed on the title page. If there is no one person responsible for the majority of the work, then do not use this field. If there is no 1xx MARC field in the record, then the first indicator value in the 245 MARC field will be coded as 0. 

The 1xx MARC fields are authority-controlled terms.  All entries must be consistent with the Library of Congress's Name Authority File or our databae of authorized headings. Check our database of authorized headings first to see if we have an authority record for the person, or if we have established a consistent format for entering the name, if no authority record. If we do not have an authoritized heading for the name, then check the Library of Congress’s authority database.

To check our authority database: Click on the Search icon.  Select the Non-Keyword tab. In the Search By box use the slider to select the Staff Name Heading Search option for a name search.  Enter the name in the Search for box. (Note:  You can copy and paste throughout the Cataloging module.) Click on the Search button. If there is an authority record for the name already established in our database, it will appear in the heading list with an “authorized” indicator in the far left column.  Always use the name as established by the authority record.  If there is a “reference” in the far left column you need to highlight the name, click Authority to get to the authority record.  Copy this authorized name into the 100 MARC field. If we do not have an authority record created for the name but there is a consistent use of the name, continue using the name as shown in our database.

To verify a name, go to the Library of Congress Authorities database.  Click on Search Authorities. Select the Name Authority Heading in the drop down list. Type or copy and paste the name entry from the bib record (last name, first name) in the Search text box. Click on Begin Search. If there is an authority record for the name, you can either import the record, if you have permission, into our catalog by following the instructions in the section Adding Authority Records, or you can alert the Library Cataloger who will import the record.

In there is not an authorized name heading in either databases, then supply the name in the 100 MARC field exactly as it appears on the title page. Name heading formats vary depending on how the name heading was set up by the cataloge and how it appeared on the first publication authored by the individual. A name may, or may not, contain a middle initial. It may also include the full middle name, or not, or have dates associated with it.  If the name has dates associated with it, these are the birth and possibly death dates. In order to confirm that the name heading matches the name on the title page, click on the name in the databases, click on the name again to bring up the authority record, and read the notes in the 670 MARC fields in the authority record.  This information will tell something about the author, his/her field, and/or his/her publications. If the information does not appear to represent the same person, then do not use the name as indicated in the authority record as it is for another individual. If you are unsure of what name heading to use in your record, ask the Library Cataloger.  When entering initials in a name in the 100 MARC field there will be one space between the initials.

Examples:

100 1| $a Haury, Emil W. $q (Emil Walter), $d 1904-
100 1| $a Wells, H. G.
100 1| $a Smith, Carlyle Shreeve.

There is punctuation (usually a period) at the end of the field unless the name has an open date.

First indicator: 0 = inverted name; 1 = jurisdictional name; 2 = name in direct order.  For those corporations that are states/cities/counties, use value 1.  For those corporations that are private companies, use value 2.

Second indicator = blank.

If the work is not credited to a person but rather to a corporation AND the work falls into one of the following categories, then use the 110 MARC field.  Corporate names are the names of agencies, associations, businesses, firms, governments, institutions, nonprofit enterprises, performing groups, etc. that are authoring the work. The only categories of works by a corporation where they can be given the main entry in the 110 MARC field include: administrative works (annual reports, inventories, procedure manuals), laws, conference papers, and/or films/videos. If a company prepares or submits a research report, do not supply their corporate name in the 110 MARC field, rather assign an added entry (access point) for them in the 710 MARC field.

Do not enter a 110 MARC field in the same record with a 100 MARC field.  There can be only one1xx MARC entry per record.  (There can also be bib records where there is no 1xx MARC field. These records use the title of the piece as their main entry.)

In subfield $a enter the corporate name.

CHECK THE AUTHORITY FILES FOR THE CORRECT ENTRY FOR CORPORATE NAMES. See the instructions above for checking for personal names. You will be searching for corporate names under Name Authority Heading (LC) and Staff Name Heading Search (Voyager Catalog). 

Example:

110 1| $a Tucson (Ariz.). ‡b Planning Dept.

There is punctuation (usually a period) at the end of the field.

First indicator: 0 = if there is no 1xx MARC field entered in the record; 1 = if there is a 1xx MARC field in the record.  These indicator values tell the computer to index the record either under the author (1xx MARC field) as main entry, or title (245 MARC field) as main entry.

Second indicator: 0 = if there is no initial article (A, The, An) that begins the title. If there is an initial article then enter a count number between 1-9.  Count the letters in the initial article and the following space and enter that value.  Example:  “The” at the beginning of a title has a value of 3, plus the space = 4; an “A”= 2, an “An”= 3.  This indicator instructs the computer to index the bib title under the first relevant word in the title, not by the initial article.

In subfield $a, transcribe the title exactly, except for punctuation and capitalization, as it appears on the title page, cover, or other preliminaries, if no title page. Include the beginning articles (because you already instructed the computer to count them out by specifying the value in the second indicator.)  Capitalize only the first letter of the first word of the title (ie. The archaeological exploration…) and all proper names in the title.  Do not enter spaces between the letters or periods within initials or acronyms. 

Example:

245 14 $a The letters of J.R.R. Tolkien

After the title proper you may need to add remainder of title information in subfield $b.  This information generally appears in less prominent font type following the title proper. Precede subfield $b with a space, colon, space.

Example:

245 10 $a NAGPRA and archaeology on Black Mesa, Arizona : $b compliance for Peabody Western Coal Company in Navajoland / $c

After the title and/or remainder of title, you will add a statement of responsibility in subfield $c. The statement of responsibility is the author(s)/creator(s) of the work. After the title leave a space, enter a / (forward slash), add a space, then insert the subfield delimiter and the letter “c”, leave a space and then enter the author(s)/creator(s) of the item. Include any preceeding notation, such as “prepared by” or “by” (use no capitals). 

You can only add a maximum of three authors in the statement of responsibility per each contributing effort.  If there are contributing authors, in addition to the primary author(s) (maximum three), you are limited to again only adding three contributing authors.

If there are four or more authors or four or more contributing authors, then list only the first author and add after the name, space … space [et al.].  Do not include any designations of title or degree, ie. Ph. D., Principal Investigator, etc.

Examples:

/ $c prepared by Margaret Peg Davis and John Hohmann. (two authors)
/ $c by Margaret Peg Davis … [et al.]. (for four or more authors).
/ $c by Margaret Peg Davis … [et al.] ; with contributions by John Hohmann … [et al.]. (for four or more authors with four or more contributors)

There is punctuation (usually a period) at the end of the field.

First indicator = blank.  Second indicator = blank.

For those titles that are revised editions, in the 250 MARC field in subfield $a, enter the abbreviations for revisions and editions, i.e. Rev. ed. or Rev.

Examples: 
250 || $a Rev.
250 || $a Rev. ed.  

There is punctuation (usually a period included with the abbreviation) at the end of the field.    

First indicator = blank.  Second indicator = blank.

There are three pieces of information supplied in the 260 MARC field:  the place of publication in subfield $a, the publisher’s name in subfield $b and the date of publication in subfield $c. We consider all survey and technical reports to be published even though they may have a limited number of copies produced.

In subfield $a enter the place of publication. Use abbreviations for states (if needed to clarify the city location), as per AACR2.

Examples: 

260 || $a Tucson, Ariz. :
260 || $a Washington, D.C. :
260 || $a New York :

If the place of publication cannot be determined, then enter [S.l.] (capital S lower case l in square brackets, (which stands for sine loco-without location.)

After subfield a, add a space, colon, space before subfield $b. 

In subfield $b enter the publisher’s/distributor’s name. Use the shortest form of the name, omitting “Inc." or "LLC ” for corporations.  After the publisher's name add a comma before subfield $c.  Enter only one publisher in the 260 $b MARC field. 

If the publisher can not be determined, then enter s.n. (which stands for sine nomine) in square brackets.

Examples:

260 || $a [S.l. : $b s.n.], $c

260 || $ a New York : $b Wiley,
260 || $a Tucson, Ariz. : $b Statistical Research,
260 || $a Tucson, Ariz. : $b Desert Archaeology,

Add the publication year in subfield $c.

Full example:

260 || $a Tucson, Ariz. : $b Statistical Research, $c 2002. 

If the work is clearly indicated as copyrighted then add the letter “c” lower-case before the year.  Do not confuse this with the subfield  $c.

Full example:

260 || $a Tucson, Ariz. : $b Statistical Research, $c c2002.

There is punctuation (usually a period) at the end of the field.

First indicator = blank.  Second indicator = blank.

There are three pieces of information supplied in the 300 MARC field.  In subfield $a you will add information about how many pages are in the work (extent). In subfield $b you will add information about whether the work contains illustrations. In subfield $c you will add the height/measurement of the item.

In subfield $a enter the physical extent of the item, ie. number of pages, etc.  If the item is printed on one side of a page, then the item has “leaves” not “pages”.  If the item has some pages or leaves at the beginning of the work that are numbered and they represent a substantial number, then these are counted and their number is entered in roman numerals.  Enter a comma and space between the entries in subfield $a if you enter more than one number. If you have to manually count any pages that are not indicated in the item, enter that number in square brackets. At the end of subfield $a and before subfield $b enter a space colon space.

Examples:       

300 || $a iv, 25 p. : $b
300 || $a  viii, 25 leaves : $b
300 || $a vi, 13, [4] leaves : $b

In subfield $b enter whether the item contains illustrations, maps, photographs.  If there are illustrations, enter the following values:

ill. (always abbreviated for illustrations)
maps
ports.
photos. (always abbreviated for photographs). 

At the end of subfield $b add a space semicolon space, before adding subfield $c.

Examples:

300 || $a 25 p. : $b maps, ports. ;  $c
300 || $a 78 leaves : $b col. ill., maps (some folded), ports. ; $c

In subfield $c enter the physical dimension, usually the height, of the item in centimeters.  In most cases this will be the entry 28 cm., which is the height of an 8” X 11” paper in centimeters. Enter a space between the number and the abbreviation for centimeter. Always abbreviate centimeter as cm. Always include the period after the abbreviation.

Example:

300 || $a vii, 15 p. : $b ill., maps ; $c 28 cm.

Since cm. ends in a period that is the end of field punctuation.

First indicator=Blank.

Second indicator: 0 = if there is no initial article (A, The, An) that begins the series title, or enter a count number between 1-9. Count the letters in the initial article and the following space and enter that value. Example:  “The” at the beginning of a title has a value of 3, plus the space = 4; an “A”= 2, an “An”= 3.  This indicator instructs the computer to index the bib record under the first relevant word in the title, not by the initial article.

Many of the technical, research and survey reports that the museum receives are issued as numbered series. So, in addition to the unique title of the item an additional series title is also supplied. Examples: Cultural Resources Report no. 2008-09, Technical Research Report no. 07-260. If the series title statement on the item is also the authorized uniform title, then the title is entered in the 440 MARC field. Use this field only if there is an authoritized uniform title for the series title AND it matches exactly as supplied on the title page or other preliminaries. To verify if there is an authoritized heading for the series uniform title, do a Search under Staff Title Headings Search in our authority database.

Enter the series title in subfield $a. Many series titles are qualified by the firm's name that published the series in order to distinguish common series titles from each other. Capitalize only the first word of the title. Enter the numbering of the series (if numbered) in subfield $v. Before subfield $v include a space, semi-colon, space.

Example:

440 |0 $a Cultural resources survey (EcoPlan Associates) ; $v no. 2008-09

There is no end of field punctuation.

First indicator=0 (no tracing) or 1 (traced differently; an 830 MARC field is present in bib record)

Second indicator=Blank.

The 490 MARC field is used to show the actual series title statement as it appears on the item AND for which the series added entry (in the 830 MARC field) is in a controlled form different from that which appears in the series statement on the item.

If the series statement is not traced to a uniform title in 830 MARC field, then the first indicator is 0 and no 8xx MARC field is in the record. If the series statement is traced to a uniform title, first indicator =1, then there will be a 830 MARC field in the bib record.

Enter the series statement as it appears exactly on the item in hand in subfield $a. Enter any numbering of the series in subfield $v. Before subfield $v include a space, semi-colon, space.

Examples:

490 0| $a Technical resource survey ; $v no. 2007-209 (No tracing)

490 1| $a Cultural resource series ; $v no. 2005-40 (Traced differently)

830 |0 $a Cultural resource series (United States. Bureau of Land Management. Arizona State Office) ; $v no. 2005-40

There is no end of field punctuation.

The 5xx MARC fields are used for inputting general note information about the item.  The 590 MARC field is used as a local note field and we enter ASM’s Accession Number and ASM’s BIBLIO numbers in it.  Enter a separate 5xx MARC field for each separate entry of note information.

MARC fields 500, 504, and 590 are used frequently.

There is punctuation (usually a period) at the end of the field.

First indicator = blank.  Second indicator = blank.

In subfield $a enter any general note informatio in standard text. Typical information in the 500 MARC fields include, source of title information, if not taken from the title page, and other information quoted from the title page.

If the information is lifted verbatim from the title page, enter the information within quotations.  If information is supplied from any source other than the title page, the source must be indicated.

Example: 

500 || $a Title from cover. (If the title information is taken from the cover and not from the title page)

500 || $a “Submitted to U.S. Fish and Wildlife.” (Quoted from the title page)
500 || $a “Prepared for Flood Control District of Maricopa County”--Cover. (Quoted from the cover)

There is punctuation (usually a period) at the end of the field.

First indicator = blank.  Second indicator = blank.

The 504 MARC field is used for noting whether bibliographical references and indexes are in the item.

In subfield $a enter the standard text: Includes bibliographical references (p. nn-nn). Always put the abbreviation for page and the page numbers in parenthesis.  If there are leaves instead of pages, enter:  Includes bibliographical references (leaves nn-nn).

If you need to supply a page number, as it is not given in the publication, put the value in square brackets.

Examples:

504 || $a Includes bibliographical references (p. 15-19).
504 || $a Includes bibliographical references (leaves 7-9) and index.

504 || $a Includes bibliographical references (p. [15]-19).

There is always punctuation at the end of the field.

First indicator = blank.  Second indicator = blank.

This field is used for local notes pertaining to the copy of the item located in our institution (e.g., accession information, local holding, receipt date, or missing issues).  Enter a separate 590 MARC field for each unique piece of information.

In subfield $a enter the ASM Accession Number as ASM ACC yyyy-nnnn. This number will be included if there is an Accession number associated with the item.

In subfield $a enter the ASM BIBLIO number. This number will be included if there is a BIBLIO number associated with the item.

Examples: 

590 || $a ASM ACC 2002-123.

590 || $a ASM BIBLIO 12401.

590 || $a Library's copy missing p. 78-79.

There is punctuation (usually a period) at the end of the field.

The 6xx MARC fields are used to enter subject terms, which can be either personal or corporate names (600, 610 MARC fields), topical subjects (650 MARC fields) or geographic subject terms (651 MARC fields) about the subject content of the work. The Library of Congress has a defined authority database for personal and corporate names, subject terms and geographic terms that are used in the 6xx MARC fields.  CHECK THE AUTHORITY DATABASES (described above in 100 MARC field) for proper use of terms used in the 6xx MARC fields.  You will be searching under Name Authority for the 600 and 610 MARC fields and under Subject Authority for the 650 and 651MARC fields. 

ASM also uses the 690 MARC field and 691 MARC field for our own locally created subject and geographic terms. The 691 MARC field is where all ASM site numbers are entered.

There can be several 6xx MARC fields in one record. 

Record the most specific and relevant subject that the item is about in the first 650 MARC field.

First indicator: 0 = forename; 1 = surname; 3 = family name.
Second indicator = 0 (Library of Congress Subject Heading).

Personal names are entered in the 600 MARC field as subjects for people who are discussed in, or for whom the item, is written about. The person will be a subject of the item. This field is controlled by authorized name headings. CHECK THE AUTHORITY DATABASES to confirm the proper name heading entry.

In subfield  $a enter the personal name. In the 600 MARC field there will be a space between the initials of a person. 

Example:

600 10 $a Wells, H. G. $q (Herbert George), $d 1866-1946.

(for a book written about H. G. Wells where he is the subject of the book)

There is punctuation (usually a period) at the end of the field.

First indicator: 0 = inverted name; 1 = jurisdictional name; 2 = name in direct order.  For those corporations that are states/cities/counties use value 1.  For those corporations that are private companies, use value 2.

Second indicator = 0 (Library of Congress Subject Heading).

In subfield $a enter the corporate name. This field is controlled by authorized name headings. CHECK THE AUTHORITY DATABASES to confirm the proper entry.

Corporate names are entered in the subject field if they are the subject of the item. Use only if the item is written *about* the corporation. For example, if the book is about the UA's Geography Department then you can use them as a corporate topical subject heading.

Examples:

610 20 $a University of Arizona. $b Dept. of Geography.

610 10 $a Microsoft Corporation.

There is punctuation (usually a period) at the end of the field.

First indicator = blank.  Second indicator = 0 (Library of Congress Subject Heading).

Subject terms should be added to the record so that patrons can search for the item under the appropriate subject. ASM uses the Library of Congress’s Subject Headings for all subjects entered in the 650 MARC and 651 MARC fields. To verify a subject heading search the Library of Congress Authorities as a Subject Authority Heading.    

Always attempt to define the subject under its most detailed/specific term.  See the reference ASM Library Approved Subject and Name Authority Terms for commonly used LC approved subjects in the 650/651 MARC fields. 

More than one subject can be entered in the record in separate 650 MARC fields.  

In subfield $a enter the subject/topical term.

Subjects can be further refined by either another subject term or a specific geographical area.  If you refine a subject by another subject term, you add a space subfield $x and space, before entering the next term.

If you refine a subject by a geographic area, you add a space subfield $z and space, before entering the geographic term. Only those subject terms that are listed with a (May Subd Geo) designation can be subdivided geographically. Geographic terms in the 650 MARC fields are entered in indirect order, meaning that the boarder geographic area is given before the narrower geographic area.

All subject entries must conform to LC Subject Headings and their allowable subheadings. 

Examples:

$a Indians of North America $x Education.

$a Indians of North America $z Arizona.
$a Excavations (Archaeology) $z Arizona $z Pima County.
$a Archaeological surveying $z Arizona $z Tucson.

There is punctuation (usually a period) at the end of the field.

First indicator = blank.  Second indicator = 0 (Library of Congress Subject Heading).

Geographic subjects should be added to the record to describe the subject area(s) covered in the item.  Geographic terms can include place names (states, counties, cities), Indian reservations (not the Indian communities which are considered corporate names), parks, archaeological sites, and refuges.  Geographic terms entered in the 651 MARC field must follow LC authority.  CHECK THE AUTHORITY DATABASES (described above in 100 field). To verify a geographic heading term, search the Library of Congress Authorities, search as Subject Authority Heading. 

Refer to ASM Library Approved Geographic and Name Authority Terms for commonly used geographic terms used in the 651 MARC fields.  ASM site numbers will be entered in the 691 tag field as described below.

In subfield $a enter the geographic term. You can refine a geographic area by a subject term (if allowed by LC).

Geographic headings entered in the 651 MARC fields are entered in direct order, with the state abbreviated as per AACR2.

Examples:

$a Tucson (Ariz.) $x History.
$a Salt River Indian Reservation (Ariz.) $x Antiquities.

There is punctuation (usually a period) at the end of the field.

First indicator = blank.  Second indicator = blank.

Use the 690 MARC field for locally-assigned topical subjects not based on Library of Congress Subject Headings.

Refer to the ASM Library Approved Subject Terms for the 690 MARC Field for commonly used terms that the Library has authorized for use in the 690 MARC field. 

In subfield $a enter the subject term.

Examples:

$a Archaeological surveying, Class III.
$a Archaeological monitoring.

There is punctuation (usually a period) at the end of the field.

First indicator = blank.  Second indicator = blank.

Use the 691 MARC field for locally-assigned geographic terms not based on Library of Congress Subject Headings.

In subfield  $a enter the AZ site numbers as a long string. Enter a space comma space between the site numbers and no space before the ASM designation in parenthesis. 

Example: 

$a AZ BB:1:74(ASM), AZ AA:1:85(ASM), AZ CC:12:57(ASM)

There is punctuation (usually a parenthesis) at the end of the field.

The 7xx MARC fields are used to add other contributing authors listed on the title/cover page as added access points. The 700 MARC field is used to input personal names. The 710 MARC field is used to input corporate names. The 7xx MARC fields follow the same format as the 100/110 and 600/610 MARC fields.  CHECK THE AUTHORITY DATABASES TO VERIFY THE CORRECT ENTRY. To verify a name, search the Library of Congress Authorities, search as Name Authority Heading. 

ASM deviates from the "Rule of Three" in AACR2 and lists all the contributing authors of the item in the 7xx MARC fields.

First indicator = 0 for forename; 1= surname; 3= family name. 

Second indicator = blank.

In subfield $a enter the contributing authors’ name(s) as: (surname) last name first, comma, first name, comma, middle initial (if appropriate.  In the 700 MARC field there will be a space between the initials in a name. The 700 MARC field is an authorized heading field and names must be entered in their authorized form.

Example:

$a Wells, H. G. $q (Herbert George), $d 1866-1946.
$a Haury, Emil W. $q (Emil Walter), $d 1904-

End the field with a period, if the name has no open date.

First indicator: 0 = inverted name; 1 = jurisdictional name; 2 = name in direct order.  For those corporations that are states/cities/counties use value 1.  For those corporations that are private companies, use value 2.

Second indicator = blank.

The 710 MARC field is used for additional corporate names that are listed on the title page. Corporate names can be entered in the 710 MARC field for those corporations that contribute to the authorship of the work.

In subfield $a enter the  corporate name as it appears in the authority file. CHECK THE AUTHORITY DATABASES to confirm the entry. If there is no authority for the name and you want to add the name, do not add “Inc.” if included in the name, unless it is needed as a descriptor. Also, after the corporate name, add the city and state (abbreviated and in parenthesis) where the company is located, if the name is generic and could be used as such in another state. State abbreviations are not the abbreviations used by the postal office. See the list of approved abbreviations in AACR2.

If the name is a government entity leave it blank and the Library Cataloger will complete the entry.

Example:

$a Adath Israel Congregation (Cincinnati, Ohio)

$a Center for Anthropological Studies.

End the field with a period, if there is no parenthesis.

First indicator = Blank.

Second indicator = 0, if there is no initial article (A, The, An) that begins the series title or enter a count number between 1-9. Count the letters in the initial article and the following space and enter that value. Example:  “The” at the beginning of a title has a value of 3, plus the space = 4; an “A”= 2, an “An”= 3.  This indicator instructs the computer to index the series title under the first relevant word in the title, not by the initial article.

Series information entered in the 830 MARC field represents the correct form of series uniform title for the series. It is set up with an authority record. Search the Library of Congress Authorities under Title Authority Headings or in the Catalog authority database under Staff Title Heading Search for authorized series titles. 

Enter the series title in subfield $a. Many series titles are qualified by the firm's name that published the series in order to distinguish common series titles from each other. Capitalize only the first word of the title. Enter the numbering of the series (if numbered) in subfield $v. Before subfield $v include a space, semi-colon, space.

Example:

830 |0 $a Arizona State Museum archaeological series ; $v no. 200.

830 |0 $a Technical report (Center for Desert Archaeology (Tucson, Ariz.)) ; $v no. 96-2.

End the field with a period, if there is no ending parenthesis.