The University of Arizona
 

The Archaeological Records Office

ASM’s Archaeological Records Office is located in Room 207, main floor of the ASM's South Building on the UA Campus. The office is open by appointment only between, 9:30 a.m. and 4:30 p.m. Monday through Friday, University holidays excluded.

The office holds documents which, under public records laws, are open for inspection on request. Because of the confidential nature of site location information, ASM has the legal authority to determine who may review archaeological records in its files.

Users must make an appointment to see the files. The files are heavily used and it is not always possible to accommodate all users at the times requested.

To use the Archaeological Records:

  1. Make an appointment call 520-621-4011 or email the Archaeological Records Office.
  2. Sign in when you arrive and sign out when you leave. First time users will be asked to complete an ASM Archaeological Records Office Use AgreementOpens in a new window (PDF *) and a staff member or student worker will orient you to the various filing systems.
  3. Please ask staff or student assistants for help you, as necessary, to find materials.
  4. Archaeological Records staff will research materials for you. You may mail, call, or fax (520-621-4011) requests. For projects that involve more than one section of land, photocopies of the relevant USGS maps will speed your request.
    • Make sure the map reference and township, range and section are marked.
    • Be sure to specify what information you need.
    • Staff research for site file checks will be billed to you at $75/hour, one-hour minimum, plus applicable photocopy charges (50 cents/page).
    • Requests will be handled in the order in which they are received.
  5. You may request photocopies of any materials, except USGS maps, at $.50/page. Depending on the volume of photocopying and other pending work requests, photocopying will be done within five days. It will be mailed to you or you may pick it up. Fewer than 20 pages may usually be done while you wait.
  6. If you need materials in a rush, you may request Federal Express next day delivery service. It may be billed to your Fed Ex account.
  7. On request, we will fax orders, the first 3 pages are free, subsequent pages are charged $1.00 per page.
  8. ASM reserves the right to question all users as to the reason for accessing Archaeological Records information and to deny access under ARS §39-125Opens in a new window if it is determined that release of information may cause damage to the archaeological record.

Lastly, we assume that all users recognize the confidential nature of the information held in these files and that improper use of this information may result in irretrievable damage to valuable cultural resources. Once you obtain photocopies of information, it is your responsibility to insure that information is held secure. Should it be determined that information released from ASM’s files was used in any way that damaged cultural resources, the people to whom the information was released may be denied further access to the files and legal remedies will be pursued.

Please contact the Archeaological Records Office by email or at 520-626-2715 if you have any questions or comments on the archaeological records or their use.

How to Request a Site Number

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